Privacy of Records
NWSC complies with the Family Educational Rights in Privacy Act (FERPA). The Family Educational Rights and Privacy Act (FERPA) afford students certain rights with respect to their education records. These rights include:
- The right to inspect and review the student’s educational records within 45 days of the day the College receives a request for access. Students should submit to the Registration and Records Rep., Dean, or other appropriate official written requests that identify the record(s) they wish to inspect. The NWSC official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official shall advise the student of the correct official to whom it should be addressed.
- The right to request the amendment of the student’s education records that the student believes is inaccurate. Students may ask the College to amend a record that they believe is inaccurate. They should write the College official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic research, or support position; a trustee or outside contractor such as an attorney or auditor acting as an agent for the College; a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks, volunteers and other non-employees performing institutional services and functions as school officials with legitimate education interests. A school official has a legitimate education interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the College discloses education records without consent to officials of another school in which a student seeks or intends to enroll; to accrediting agencies; to comply with a judicial order or lawfully issued subpoena; in connection with financial aid for which a student has applied; in connection with a health and safety emergency; to military recruiters. The Privacy Act specifically states that parents and other third parties may not have access to a student’s educational records, unless the student gives written permission. The College reserves the right to make certain exceptions to the above for federal and state agencies that are gathering information for statistical purposes.
- The Associate Vice President for Student Services may contact parents, legal guardians, or law enforcement as deemed necessary where there is a danger to a student or to others, or when a student is involved in alcohol and/or drug violations on campus.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by Northwest Suburban College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4065
Collectively, we are all responsible for creating an environment where we are treated with respect and dignity. Sometimes behavior that seems acceptable to you may be offensive to others. Any harassment or false accusations of harassment of or by employees or students is not acceptable. Northwest Suburban College prohibits harassment on the basis of sex, race, religion, age, national origin, disability, sexual orientation, or membership in any other group protected by law, including the following behaviors:
- Unsolicited remarks, gestures, or physical contact; display or circulation of written material or pictures that are negative or offensive to gender or to racial, ethnic, religious, or other groups protected by law;
- Unwelcome sexual advances, request for sexual favors, and all other verbal or physical conduct of a sexual or otherwise offensive nature, especially where submission to such conduct is made either explicitly or implicitly a term or condition of employment or academic advancement or status, or the basis for employment-related decisions affecting the employee or decisions affecting the individual’s academic advancement or status; or
- Conduct that has the purpose or effect of interfering with an employee’s work or academic performance or creating an intimidating, hostile, or offensive working or learning environment.
Sexual Misconduct & Sexual Assault
One of NWSC’s goals is to maintain an environment that is healthy and safe. Acts of sexual misconduct and assault will not be tolerated. For purposes of this policy, “sexual misconduct” is defined as any attempted or actual act of non-consensual or forcible sexual touching. This would include, but is not limited to, fondling, kissing, groping, attempted intercourse (whether oral, anal, or genital), penetration or attempted penetration with a digit or any other object.
“Consent” requires speech or conduct indicating a freely given, uncoerced agreement to engage in sexual contact. Consent may not be inferred from silence or passivity alone and a current or previous relationship is not sufficient to constitute consent. Consent may be withdrawn at any time prior to a specific sexual act by either person. To be valid, the person giving consent must be physically and mentally able to:
- understand the circumstances and implication of the sexual act;
- able to make a reasoned decision concerning the sexual act; and
- able to communicate that decision in an unambiguous manner.
Persons accused of sexual misconduct will be subject to disciplinary action in accordance with Northwest Suburban College’s policies and procedures for student conduct. At the discretion of the College, persons accused of sexual misconduct may be immediately suspended or restricted from campus pending final disposition of any disciplinary proceedings. Individuals found to have committed sexual misconduct will be subject to sanctions, up to and including dismissal from the College.
In addition to student disciplinary action, persons accused of sexual misconduct may be subject to criminal prosecution by the law enforcement agency with appropriate jurisdiction in that case. In the course of a criminal investigation or prosecution, NWSC may choose or may be required to provide information and records related to its disciplinary proceedings involving the same act. However, NWSC’s student disciplinary process is independent of and not dependent upon any criminal process. The decision to prosecute or not prosecute and the ultimate outcome of any criminal proceedings do not affect or influence the College’s student conduct proceedings.
A person who has been a victim of sexual assault may report the crime to the Northwest Suburban College Student Advisor, the Assistant Dean of Academic & Student Affairs, the Dean of Academic & Student Affairs, or an outside community agency (See resources chart below.). NWSC staff will serve in an advocacy role and help refer individuals for appropriate medical, law enforcement, judicial and counseling assistance. Upon request, assistance will be provided in changing academic schedules and living arrangements.
Even if a victim decides not to file criminal charges with the police, it is recommended that the individual contact a College or community resource for support. Victims are entitled to confidential services either on or off campus, whether or not charges are pressed. Resources both on campus and in the community are:
|On-Campus Resources||Contact Information|
|NWSC Student Advisor||847.290.6425, ex. 4|
|NWSC Assistant Dean of Academic & Student Affairs/ Compliance Coordinator||847.290.6425, ex. 10|
|NWSC Dean of Academic & Student Affairs||847.290.6425, ex. 13|
|Off-Campus Resources||Contact Information|
|Northwest Center Against Sexual Assault (CASA)||
Address: 415 West Golf Road, Suite 47 Arlington Heights, IL 60005
24-Hour Crisis Line: 847.532.9540
Illinois Domestic Violence Act: Rights of Victims
- family members related by blood;
- people who are married or used to be married;
- people who share or used to share a home, apartment or other common dwelling;
- people who have or allegedly have a child in common or a blood relationship through a child in common;
- people who are dating, engaged or used to date, including same sex couples; people with disabilities and their personal assistants
|On-Campus Resources||Contact Information|
|NWSC Student Advisor||847.290.6425, ex. 4|
|NWSC Assistant Dean of Academic & Student Affairs/ Compliance Coordinator||847.290.6425, ex. 10|
|NWSC Dean of Academic & Student Affairs||847.290.6425, ex. 13|
|Off-Campus Resources||Contact Information|
|State of Illinois Domestic Violence Help Line||24-Hour Confidential Hotline: 877.863.6338 URL: http://www.dhs.state.il.us/page.aspx?item=31886|
Harassment Reporting Procedure
Harassment of any sort is a serious breach of NWSC policy. The College will take prompt and appropriate corrective action, up to and including termination of employment, expulsion, and/or other sanctions against anyone who engages in harassment. If you believe you have been the subject of harassment, report the alleged conduct immediately to the
Compliance Coordinator, or another senior College official. NWSC prohibits any form of retaliation against any employee or student for filing a complaint or for assisting in a complaint investigation.
Students are encouraged to report all incidents of harassment. The College will conduct an appropriate and discreet investigation of all reports of sexual harassment. The details of the investigation will be kept as confidential as feasible, consistent with policies and applicable federal, state, and local laws.
- Complaints of sexual harassment by a College executive, faculty member, staff member, or teaching assistant are reported to and investigated by the employee’s immediate supervisor, or the Compliance Coordinator or any other senior College official. (If any person to whom the report would be directed is involved in or is associated with the alleged conduct, the report must be directed to another senior official who is not involved.)
- Complaints of sexual harassment by a student are reported to and investigated by the Assistant Dean of Student Affairs. (If any person to whom the report would be directed is involved in or is associated with the alleged conduct, the report must be directed to another senior official who is not involved.)
- An appropriate and timely response to each complaint will be provided.
- No individual who makes a good faith report shall be subjected to retaliation, including harassment or any adverse employment, academic, or educational consequence, as a result of making a report.
Anti-Dangerous Objects Policy
Drug-Free Campus Policy
Northwest Suburban College of Basic and Allied Health Sciences is grounded in the principles of health; hence, the College strictly enforces a drug-free campus policy. Regulations set forth below are to promote an academic environment conducive to student and career achievement and comply with the Drug-Free Schools and Communities Act Amendments of 1989.
In compliance with federal, state, and local laws, NWSC prohibits the unlawful manufacture, distribution, sale, possession, or consumption of narcotics, illegal drugs, prescription drugs for which the person does not have a prescription, or alcohol by students, employees, or contractors on any College property or College-sponsored event. The Drug-Free Schools and Communities Act Amendments of 1989 (Public Law 101-226) requires that the College inform all members of the NWSC community of the legal sanctions of illicit drugs and alcohol, which may include suspension/termination of employment and possible referral for criminal prosecution. Violations are recorded in the individual’s file.
Students should be aware that those found guilty of violation of the Drug-Free Campus Policy may lose financial assistance provided by the College. Furthermore, according to the Anti-Drug Abuse Act of 1988 (Section 5301), students who receive federal financial aid must certify that they will not engage in the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance during the period covered by the aid. If students are convicted of drug distribution or possession, the court may suspend their eligibility for Title IV financial aid.
For detailed information on the Drug-Free Campus Policy, including definitions, effects of health, and federal and state and federal sanctions, refer to the NWSC Annual Security & Fire Safety Report (beginning on page 11).
Members of NWSC and the community are available to assist students and employees experiencing problems with drugs and alcohol. Specifically, NWSC advisors are available for confidential meetings and referrals. A few external resources are listed in the chart below:
|Services||Name & Numbers|
|Support Groups||Al-Anon/ Al-Ateen: .847.358.0338|
Alcoholics Anonymous: 847.240.2380
Narcotics Anonymous: 708.848.4884
|24-Hr Hotlines||SAMHSA: .800.662.4357|
Sober Nation: 866.317.7050
Drug Rehab: 877.882.9275
|Community Resources||Rolling Meadows Counseling Center: 847.991.5710|
Therapeutic Interventions Inc.: 847.991.4800, ex. 27
NWSC encourages students to seek a professional for counseling services. However, in addition to the services listed above, there are numerous online resources available, including the Student Counseling Virtual Pamphlet, which can be accessed at http://www.dr-bob.org/vpc/.
Code of Conduct
Northwest Suburban College holds and abides by the highest standards of integrity and scholarship. All members of the NWSC community, including students, faculty, and staff must conduct themselves in a manner compatible with NWSC’s role as an academic institution. The purpose of the NWSC Code of Conduct is to provide equitable rules and procedures to promote a safe and orderly educational environment.
Misconduct is defined as any activity that is contrary to NWSC and its members’ general and educational interest. College jurisdiction is applicable to all conduct while on College premises and other sites at which instruction or College-related activities are being conducted. Behaviors that violate the NWSC Code of Conduct include, but are not limited to, the following list:
- Acts of dishonesty
- Providing false information to any College official
- Forgery, alteration, or misuse of any College documents and resources
- Academic Dishonesty: Cheating, plagiarism, or violation of copyright
- Cheating is the misuse of material including, but is not limited to, using unauthorized assistance, recycling work without acknowledgement, illicit collaboration, or fabrication of information.
- A form of cheating is plagiarism, which is using someone else’s work, in part or in whole, intentionally or unintentionally, and implying that the other person’s work is yours. Examples of plagiarism include, but are not limited to, submitting works that you have not created yourself, copying answers or text from another person and submitting it as your own, quoting or paraphrasing someone else’s idea without crediting the original author, and fabricate references or incorrectly using references.
- All work turned in by a student is to be of their own creation or properly cited as the work of others. It is the student’s responsibility to know and understand the rules regarding avoiding plagiarizing and proper citations.
- The degree of and circumstances around an incidence of plagiarism will be considered and the appropriate consequence(s) determined. Consequences may range from a zero for the assignment up to and including expulsion, depending in the severity of the case. Each subsequent infraction may be treated more severely than previous ones.
- Speech and Related Behavior
- Any verbal, written, electronic, or physical behavior that creates or is likely to provoke a violent reaction, whether or not it actually does so
- Physical abuse, verbal abuse, threats, intimidation, harassment, coercion, assault, and/or any other conduct that threatens or endangers the health or safety of any person
- Disruption or obstruction of teaching, research, administration, or any other college activities
- Controlled and Illegal Substances and Weapons
- Use, possession, or distribution or narcotic or other controlled substances
- Use, possession, or distribution of alcoholic beverages
- Illegal or unauthorized possession of firearms, explosives, other weapons, or dangerous chemicals
- Theft and Damage to Property
- Attempted or actual theft of and/or damage to property of the College or property of a member of the College community or other personal or public property.
- Unauthorized entry or use of College facilities.
- Violation of College policies, rules, or regulations and/or collusion in violation of College policies, rules, or regulations
Code of Conduct Proceedings
The following sanctions may be imposed upon any student found to have violated the Code of Conduct. The Dean of Student Affairs is responsible for handling all matters related to the Code of Conduct. At any time, the recommended consequence for an infraction may be increased or decreased due to existence of aggravating or mitigating circumstances of the infraction, solely at the discretion of the Dean of Student Affairs.
- Warning: Notice that the student violated the Code and that any repetition may result in more severe sanctions.
- Discretionary Sanctions: Works assignments, service to the College or community, or related discretionary assignments.
- Suspension: Separation of the student from the College for a definite period of time, after which the student may be eligible to return.
- Expulsion: Permanent separation of the student from the College.
- A decision reached or a sanction imposed by the Dean of Student Affairs may be appealed by accused students to the President within 10 days of receipt of the decision. Failure to respond within 10 days of the receipt of the decision will result in implementation of the recommended sanction(s).
- Appeals must be submitted in writing to the President clearly explaining the basis for the appeal.
- The decision of the President will be final.
Student Grievance Policy
Northwest Suburban College works hard to ensure student satisfaction and provide students with a positive approach to resolving issues—both academic and administrative. With few exceptions, NWSC asks that students make all attempts possible to amicably resolve the issue before escalating the situation to administration. However, if the student finds that a complaint must be made, the following details the policy and procedures for grievances.
Step 1: Student attempts to resolve the problem with faculty or staff.
Step 2: If the matter is not resolved, student contacts his/her advisor for the NWSC Grievance Form, completes it, and submits it to the Compliance Department within 10 working days of the incident. The complaint must include a concise statement of the allegations that form the basis for the student’s complaint, including a careful statement of the facts, rules, regulations, policy, or practice that was violated; a summary of the attempts to resolution; and a suggested remedy.
Step 3: The Compliance Department will relay the Grievance Form to the Dean of Student Affairs, who will develop an appropriate committee (examined to ensure his/her impartiality) to conduct a conference & make a finding.
Step 4: Within 10 days of the conference, the Dean of Student Affairs will submit in writing the decision of the committee to the President. The grievant may seek review of an adverse decision through the College President. The decision of the College President is final and is documented on the Grievance Form.
Complaints against this school may be registered with (and/or):
Illinois Board of Higher Education (IBHE)
1 N. Old State Capitol Plaza,
Springfield, Illinois 62701-1377
Accrediting Council for Independent Colleges & Schools
750 First Street NE, Suite 980
Washington, DC 20002-4223
GATHERING, USE AND DISCLOSURE OF NON-PERSONALLY-IDENTIFYING INFORMATION
Users of the Website Generally
“Non-Personally-Identifying Information” is information that without the aid of additional information cannot be directly associated with a specific person. “Personally-Identifying Information” by contrast, is information such as a name or email address that, without more, can be directly associated with a specific person. Like most website operations, Company gathers from users of the Website Non-Personally Identifying Information of the sort that Web browsers, depending on their setting, may make available. That information includes the user’s Internet Protocol (IP) address, operating system, browser type and the locations of the websites the user views right before arriving at, navigating and immediately after leaving the Website. Although such information is not Personally-Identifying Information it may be possible for the Company to determine from an IP address a user’s internet service provider and the geographic location of the visitor’s point of connectivity as well as other statistical usage data. Company analyzes Non-Personally Identifying information gathered from users of the Website to help Company better understand how the Website is being used. By identifying patters and trends in usage, Company is able to better design the Website to improve the user’s experiences, both in terms of content and ease of use. From time to time, Company may also release the Non-Personally identifying information gathered from Website users in the aggregate, such as publishing a report on trends in usage of the Website.
A “Web Beacon” is an object that is embedded in a web page or email that is usually invisible to the user and allows website operators to check whether a user has viewed a particular web page or an email. Company may use Web Beacons on the Website and in emails to count users who have visited particular pages, viewed emails and to deliver co-branded services. Web Beacons are not used to access users’ Personally-Identifying Information. They are a technique Company may use to compile aggregated statistics about Website usage. Web Beacons collect only a limited set of information, including a Web Cookie number, time and date of a page or email view and a description of the page or email on which the Web Beacon resides. You may not decline Web Beacons. However, they can be rendered ineffective by declining all Web Cookies or modifying your browser setting to notify you each time a Web Cookie is tendered, permitting you to accept or decline Web Cookies on an individual basis.
We may partner with selected third parties to allow tracking technology on the Website, which will enable them to collect data about how you interact with the Website and our services over time. This information may be used to, among other things, analyze and track data, determine the popularity of certain content and better understand online activity.
Aggregated and Non-Personally-Identifying Information
We may share aggregated and Non-Personally Identifying Information we collect under any of the above circumstances. We may also share it with third parties and our affiliate companies to develop and deliver targeted advertising on the Website and on websites of third parties. We may combine Non-Personally Identifying Information we collect with additional Non-Personally Identifying Information collected from other sources. We also may share aggregated information with third parties, including advisors, advertisers and investors, for the purpose of conducting general business analytics. For example, we may tell our advertisers the number of visitors to the Website and the most popular features or services accessed. This information does not contain any Personally-Identifying Information and may be used to develop website content and services that we hope you and other users will find of interest and to target content and advertising.
Mobile Device Additional Terms
Mobile Device. If you use a mobile device to access the Website or download any of our applications, we may collect device information (such as your mobile device ID, model and manufacturer), operating system, version information and IP address.
Geo-Location Information. Unless we have received your prior consent, we do not access or track any location-based information from your mobile device at any time while downloading or using our mobile application or our services, except that it may be possible for Company to determine from an IP address the geographic location of your point of connectivity, in which case we may gather and use such general location data.
Push Notifications. We send you push notifications if you choose to receive them, letting you know when someone has sent you a message or for other service-related matters. If you wish to opt-out from receiving these types of communications, you may turn them off in your device’s settings.
Mobile Analytics. We use mobile analytics software to allow us to better understand the functionality of our mobile software on your phone. This software may record information, such as how often you use the application, the events that occur within the application, aggregated usage, and performance data and where the application was downloaded from. We do not link the information we store within the file analytics software to any Personally-Identifying Information you submit within the mobile application.
We may use hyperlinks on the Website which will redirect you to a social network if you click on the respective link. However, when you click on a social plug-in such as Facebook’s “Like” button, Twitter’s “tweet” button or the Google+, that particular social network’s plugin will be activated and your browser directly connects to that provider’s servers. If you do not use these buttons, none of your data will be sent to the respective social network’s plugin provider. So for example, when you click on the Facebook’s “Like” button the website Facebook will receive your IP address, the browser version and screen resolution, and the operating system of the device you have used to access the Website. Settings regarding privacy protection can be found on the websites of these social networks and are not within our control.
COLLECTION, USE AND DISCLOSURE OF PERSONALLY-IDENTIFYING INFORMATION
As defined above, Personally-Identifying Information is information that can be directly associated with a specific person. Company may collect a range of Personally-Identifying Information from and about website users. Much of the Personally-Identifying Information collected by Company about users is information provided by users themselves when (1) registering for our service, (2) logging in with social network credentials, (3) participating in polls, contests, surveys or other features of our service, or responding to offers or advertisements, (4) communicating with us, (5) creating a public profile or (6) signing up to receive newsletters. That information may include each user’s name, address, email address and telephone number, and, if you transact business with us, financial information such as your payment method (valid credit card number, type, expiration date or other financial information). We also may request information about your interests and activities, your gender, age, date of birth, username, hometown, and other demographic or relevant information as determined by Company from time to time. Users of the website are under no obligation to provide Company with Personally-Identifying Information of any kind, with the caveat that a user’s refusal to do so may prevent the user from using certain website features.
BY REGISTERING WITH OR USING THE WEBSITE, YOU CONSENT TO THE USE AND DISCLOSURE OF YOUR PERSONALLY-IDENTIFYING INFORMATION AS DESCRIBED IN THIS “COLLECTION, USE AND DISCLOSURE OF PERSONALLY-IDENTIFYING INFORMATION” SECTION
We may occasionally use your name and email address to send you notification regarding new services offered by the Website that we think you may find valuable. We may also send you service-related announcements from time to time through the general operation of the service. Generally, you may opt out of such emails at the time of registration or through your account settings, though we reserve the right to send you notices about your account, such as service announcements and administrative messages, even if you opt out of all voluntary email notifications.
Company will disclose personally-identifying information under the following circumstances.
Marketing Communications. Unless users opt-out from receiving Company marketing materials upon registration, Company may email users about products and services that Company believes may be of interest to them. If you wish to opt-out of receiving marketing materials from Company you may do so by following the unsubscribe link in the email communications, by going to your account settings (if applicable) or contacting us using contact information below.
Third-Party Service Providers. We may share your personally-identifying information which may include your name and contact information (including email address) with our authorized service providers that perform certain services on our behalf. These services may include fulfilling orders, providing customer service and marketing assistance, performing business and sales analysis, supporting the website’s functionality and supporting contests, sweepstakes, surveys and other features offered through the website. We may also share your name, contact information and credit card information with our authorized service providers who process credit card payments. These service providers may have access to personal information needed to perform their functions but are not permitted to share or use such information for any other purpose.
Changing Personally-Identifying Information: Account Termination
COLLECTION AND USE OF INFORMATION BY THIRD PARTIES GENERALLY
We take the security of your Personally-Identifying Information seriously and use reasonable electronic personnel and physical measures to protect it from loss, theft, alteration or misuse. However, please be advised that even the best security measures cannot fully eliminate all risks. We cannot guarantee that only authorized persons will view your information. We are not responsible for third-party circumvention of any privacy settings or security measures.
We are dedicated to protect all information on the Website as is necessary. However, you are responsible for maintaining the confidentiality of your Personally-Identifying Information by keeping your password confidential. You should change your password immediately if you believe someone has gained unauthorized access to it or your account. If you lose control of your account, you should notify us immediately.
The Children’s Online Privacy Protection Act (“COPPA”) protects the online privacy of children under 13 years of age. We do not knowingly collect or maintain Personally-Identifying Information from anyone under the age of 13 unless or except as permitted by law. Any person who provides Personally-Identifying Information through the Website represents to us that he or she is 13 years of age or older. If we learn that Personally-Identifying Information has been collected from a user under 13 years of age on or through the Website then we will take the appropriate steps to cause this information to be deleted. If you are the parent or legal guardian of a child under 13 who has become a member of the Website or has otherwise transferred Personally-Identifying Information to the Website, please contact Company using our contact information below to have that child’s account terminated and information deleted.
CALIFORNIA PRIVACY RIGHTS
California Civil Code Section 1798.83 also known as the “Shine The Light” law, permits our users who are California residents to request and obtain from us, once a year, and free of charge, information about the Personally-Identifying Information (if any) we disclosed to third parties for direct marketing purposes in the preceding calendar year. If applicable, this information would include a list of the categories of the Personally-Identifying Information that was shared and the names and addresses of all third parties with which we shared Personally-Identifying Information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please submit your request in writing to our privacy officer as listed below.
Most web browsers and some mobile operating systems include a Do-Not-Track (“DNT”) feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. Because there is not yet a common understanding of how to interpret the DNT signal, the Website currently does not respond to DNT browser signals or mechanisms.
Northwest Suburban College
Attn: Privacy Officer
5999 S. New Wilke Rd Bldg 5
Schaumburg, IL 60008
Phone: (847) 290-6425