Administrative Assistant
Rolling Meadows, IL, United States | In-Person | Part-Time |Posted on 6/22/2026
Northwest Suburban College’s mission is to provide high-quality and affordable education, promoting individual growth and achievement, leading to scholarly pursuit and gainful employment opportunities. The College’s vision is to establish a world-class center of higher education that benefits humanity at large with the underlying values of service, compassion, and excellence. NWSC is located in the Chicago suburbs, a short commute from Schaumburg, with easy access by highway, bus, and train. Northwest Suburban College is a not-for-profit educational institution, and offers both undergraduate and certificate programs.
We are looking for passionate and purposeful individuals who represent the full diversity of NWSC and demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ability, identity, and ethnic backgrounds present in our community. This is a full-time, in-person position at NWSC’s campus in Rolling Meadows.
Position Overview
Saturdays Only from 8:30 AM-3: 30 PM
Join our dynamic team as an Administrative Assistant and become the backbone of our office operations! This energetic role is perfect for someone who thrives in a fast-paced environment, loves organizing and supporting teams, and is eager to contribute to a thriving workplace. You will be the first point of contact, manage essential administrative tasks, and ensure smooth day-to-day operations. Your positive attitude and proactive approach will help create an efficient, welcoming office atmosphere that empowers everyone to succeed.
Key Responsibilities
Qualifications
Administrative Support:
- Greet visitors and clients at the front desk with professionalism and warmth, providing excellent customer service.
- Manage multi-line phone systems, screen calls, take messages, and direct inquiries efficiently.
- Maintain organized filing systems—both physical and digital—ensuring quick retrieval of documents.
- Perform data entry tasks using Microsoft Office and Google Workspace applications with accuracy and attention to detail.
- Schedule appointments, coordinate calendars, and manage meeting logistics for staff and executives.
- Handle clerical duties such as proofreading documents, preparing correspondence, and managing incoming/outgoing mail.
- Support office management activities including supply inventory, basic bookkeeping with QuickBooks, and maintaining office equipment.
Skills
- Proven experience in office administration or clerical roles with strong organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
- Excellent computer literacy with the ability to learn new software quickly.
- Strong phone etiquette skills with experience managing multi-line phone systems.
- Bilingual abilities are highly desirable to serve diverse client needs effectively.
- Exceptional time management skills to prioritize tasks efficiently in a busy environment.
- Attention to detail for proofreading documents, data entry accuracy, and filing systems management.
- Customer service experience with a friendly demeanor that fosters positive interactions.
- Familiarity with office management tasks such as calendar management, appointment scheduling, and basic bookkeeping using QuickBooks or similar software.
- Experience as a receptionist—medical or dental—is a plus for understanding specialized front desk procedures. This role offers an exciting opportunity to develop your administrative expertise while supporting a vibrant team dedicated to excellence!
Compensation & Benefits
This position offers an hourly pay of $18.00-20.00 per hour.
EEOC Statement
Northwest Suburban College is an Equal Opportunity Employer committed to increasing the diversity of our workforce, and provides reasonable accommodations to applicants with disabilities where appropriate. If you need reasonable accommodation, please notify the Accounts & Human Resource Associate.
To Apply: Please submit your resume and complete the form below.
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